1. Data Controller
Gaia Europe, as Data Controller, ensures compliance with personal data protection regulations by providing the following information regarding the processing of personal data communicated or otherwise collected while browsing this website.
2. Data Processed, Purposes, and Legal Basis of Processing
Data generated by accessing the website
The IT systems and software procedures used to operate this website acquire, during their normal operation, certain personal data whose transmission is implicit in the use of Internet communication protocols.
Such data (e.g., domain names, IP addresses, operating system used, type of device or browser used for the connection) are not accompanied by any additional personal information and are used for the following purposes:
i) to obtain anonymous statistical information on the use of the website;
ii) to monitor the proper functioning of the website;
iii) to establish responsibility in case of potential cybercrimes.
The legal basis legitimizing the processing of such data is the necessity to make the website’s functionalities available following the user’s access.
Data voluntarily provided by the user
The personal data provided by users via forms are collected and processed for the following purposes:
a. to manage customer relations (requests for information or contact), for administrative purposes, and for compliance with legal obligations (e.g., accounting, tax, or requests from judicial authorities);
b. with the user’s specific consent, to send periodic newsletters and promotional material by e-mail;
c. in case of submission of a CV, exclusively for recruitment purposes.
The legal basis legitimizing the processing is the performance of pre-contractual measures adopted at the request of the data subject. In the cases expressly indicated, the legal basis is the freely given consent of the data subject.
3. Nature of Data Provision
Apart from what has been specified regarding navigation data:
– for the purposes referred to under letters a) and b), the provision of personal data is optional, but refusal will make it impossible to fulfill the related contractual obligations;
– for the purposes referred to under letter b), the provision is also optional and subject to explicit consent. Refusal will make it impossible to send newsletters and promotional material.
Processing Methods and Data Retention Period
The collected data will be processed using electronic or otherwise automated, IT, and telecommunication tools, or through manual processing with logic strictly related to the purposes for which the personal data were collected, in any case ensuring data security.
Data will be stored only for as long as strictly necessary to manage the purposes for which they were collected, in compliance with applicable laws and legal obligations.
Gaia Europe Ltd, in any case, applies rules preventing the indefinite retention of personal data, limiting storage in accordance with the principle of data minimization.
4. Authorized Parties, Data Processors, and Data Disclosure
The processing of collected data is carried out by internal staff of Gaia Europe, identified and authorized to process data in accordance with specific instructions and applicable regulations.
Where necessary or instrumental to the execution of the aforementioned purposes, data may be processed by third parties appointed as external Data Processors, or, as the case may be, communicated to them as independent Data Controllers, specifically:
companies belonging to our corporate group for the purposes referred to in section 1, letters a) and b);
individuals, companies, associations, or professional firms providing assistance and consultancy services to our company for the purposes referred to in section 1, letters a) and b).
Collected data may also be transferred abroad, both within and outside the European Union, to companies within or outside our corporate group, in accordance with applicable legislation and in any case ensuring an adequate level of protection. Personal data will never be disseminated.
5. Data Subject Rights
At any time, the data subject may access their data, object to processing, or request the deletion, modification, or updating of all personal information collected by Gaia Europe, as well as exercise the right to restrict processing and the right to data portability, by sending an e-mail to info@gaiaeu.com
